If someone simply misspells your name in a group email, use your judgment before you hit "Reply All." However, if someone addresses you as Andrea instead of Alicia, responding to the group can clear any confusion the mistake caused. Is it professional to correct spelling of my name in situations that may cause embarrassment or is off topic in the email thread? Use The Muse to find a job at a company with a culture you love. (by correcting the mistake). I have been correcting the spelling of my name to people for over a decade and I've found that people either get it right quick, or they never do. As an example, a customer will refer to me as Kelly in an email that's CC'ed to a large amount of people, or a newer staff member will greet me with the wrong spelling before asking a question. Hi just one quick thing- My name is actually Minsoo. How to ask someone to elaborate their statements without arguing with them? A greeting sets the tone for the body of your email, so don't skip over it. Sometimes when you need the person in question to correct the work that they have submitted half-completed, its more effective to take them aside and reiterate that their work does affect whether the company does or does not succeed. Instead of correcting their mistake, they may try defending it. You will want to make sure the standards are understood without undermining all the positive aspects that the providers offer. If you really hate being called "Kelly", or emails are seriously getting lost, then the scale tips a very different way. How can I change a sentence based upon input to a command? Customer thinks that I'm female due to a name mixup. irritating, and having to correct them is irritating. I do not believe there is any animosity in misspelling your name. In my experience, it can be better to embrace it. Ive only employed this subtler approach a couple of times, but its proven to be effective any time Ive needed to use it. Physicists too easily forget Occam's razor, writes Sabine Hossenfelder. How can I do that? Never the Right Word is a participant in the Awin Affiliates Program, an affiliate advertising program designed to provide a means for sites to earn advertising fees by advertising and linking to participating merchants. Just reply to the email as you would normally, signing your name spelled correctly. If you're looking to develop your communication skills for professional environments even further, we think youll like the following video course from LinkedIn Learning. In fact, its Julia, you say it with a little bit of an H in front, Julia. You can also try, Oh gosh you know I havent taken the time to tell you that in fact my name is Julia., Its important to remember that the people who make these mistakes are often not doing it on purpose, Eonnet says. Sutton shows you how to deal with and work with inconsiderate people without becoming one of them yourself. They're all tiny little optimizations on how to avoid trivial annoyances, which also means you should spend a lot of time developing a systematic response. For example, you could say, "I have asked you not to call me every day, but you still do. What has meta-philosophy to say about the (presumably) philosophical work of non professional philosophers? Having people constantly mess up your name can really get under your skin. Even with people I ineract with in person, multiple times daily. Is it professional to correct misspellings of my name? Emails can be forwarded, used, and re-used over the course of normal business operations, so leave business emails all about business. Messing up someones name isnt the end of the world. When you've evaluated the situation and determined that. Here are some others they love. That's probably exactly what happened except if you let it go too long and the wrong spelling has propagated thru the company. If someone points out . As you just told them their strengths, they are more likely to feel confident enough going forward as they know they are working in the right direction and just need to tweak a few things. "Kindly confirm receipt of my college application via email.". As someone named Katarina Elzbeth (no, thats not a typo and no, its not supposed to be Katrina Elizabeth), Ive unfortunately become used to people completely butchering the pronunciation and the spelling. While it is a minor detail, I want my name to be spelt correctly. There are so many things you can type wrong and so many different versions of names. Person One: Your work on this project is impressive, Katrina. Person Two: Thank you so much! Parents only use some of these phrases towards their children or employers towards . Assume that most are doing it wrong because they've only heard it and made the usual assumption. Mind your grammar and spelling to avoid misunderstanding. The Workplace Stack Exchange is a question and answer site for members of the workforce navigating the professional setting. Very few people actually pay close attention to names. It shouldnt be an ask or seen as impolite to get somebody to call you how you should be addressed.. Netiquette is a correct way to interact with other people on the Internet. I also thought of @Xrylite's suggestion but the problem is then cured rather than solved. I also doesn't hurt that our founder has a little store on there Donating to Never the Right Word willhelp us produce more free content. Learn more about NTRW here. By clicking Accept all cookies, you agree Stack Exchange can store cookies on your device and disclose information in accordance with our Cookie Policy. Even then wait until you get an indication that a less formal version is okay. So it's a tough one if you really want people to spell it correctly. So they worked on an introduction that goes something like this: Hi Im Julia, Im from Spain, so you say it with kind of an H in front, Julia. (If youre still trying to imagine it, think like Julio or Jose. My mother and stepmother have the same name, just spelled differently. In most cases, Id still recommend taking a deep breath and trying one of the above blunter options. Have you Person Two: Thats Kat. With. You should always correct them, but subtly. Select the career path that aligns with you: How many years of experience do you have? Polite English Phrases (Free English Lessons)Blog: http://www.learnex.in/ phrases-for-correcting-someone-politely-free-engli. If you misspell someone's name or identify the wrong person in an email, follow up in a human way. Review a document or other information. Take it from meI live this life. What's so hard about it? "Hi __, it's DIANA __. Torsion-free virtually free-by-cyclic groups. Directly asking them to hurry up. My user name actually comes from one of those advertisements. You can find her on LinkedIn and Twitter and can visit her website here. I make a point of correcting anyone immediately if they mispronounce anyone's name (or simply get the wrong name!) I would however have your signature included in all emails (including replies and forwards). To find out moreabout NTRWandourrecommended tools, you can do thathere. Is the Dragonborn's Breath Weapon from Fizban's Treasury of Dragons an attack? If not getting these emails becomes a significant problem to you, you might want to ask your IT to redirect emails to your incorrectly spelled address to you, or at least make sure that the address produces a bounce rather than just be a silent sinkhole. @Xrylite - If the admins will let you. Unfortunately, there isn't a cleaner answer that produces a good result. Listen to some related episodes: To make this situation much easier, we have written four email examples for you to use. I don't see anyone being blamed here. Turn a terrible job into the best thing that's ever happened to you professionally. Names are important. How does it work? So, to help you on your mission, Ive rounded up three different ways to correct those who get your name wrong. Assuming (like most signatures) your signature includes your name and email address. Scripts & Templates for Lifes Uncomfortable Conversations. "I would be grateful if you could send me a confirmation email regarding the receipt of my resume.". But, if you simply cant jump in and do it, its time to get a little sneakier. Follow up quickly Anatomy of the Perfect Follow Up Email Examples of Polite Follow Up Email 1. Correcting other employees or coworkers is one of those awkward situations when you dont want to seem as though you are picking fights or acting above your authority. Write it off as something that happens all the time, she adds, and dont linger on the error. Browse other questions tagged, Start here for a quick overview of the site, Detailed answers to any questions you might have, Discuss the workings and policies of this site. By clicking Accept all cookies, you agree Stack Exchange can store cookies on your device and disclose information in accordance with our Cookie Policy. Avoid focusing on their mistake; don't seem critical. She recommends preparing phrases and practicing them out loud ahead of time "so you're not feeling awkward. So there's no reason why you shouldn't keep it friendly too. Provide business-related support. The Sympathetic Instead of taking charge, tactfully show them that youre happy to help them out. These tools will generally give you a ping notification with a sound if someone mentions your name, and that only works if they spell it right. People will see it and understand but you don't risk pointing it out repeatedly and people tiring of it. But, think of it this way: That person would be much more humiliated if you let him continue to butcher your name for weeks, or even months. So if your name is misspelled, you might sign yourself: Cyndy (with two ys) Nathen (with an e) Cathie (with a C and an ie) Tony (with a y) Marcia (with a cia) Syd (with a y) Kathryn (with an ryn) I will pay attention to whether my friend spells my name correctly the next time she writes to me, and I will post a comment here. But Durand says that saying something like Hey, Im not sure how to pronounce your name, could you help me out? can have the opposite effect. Greeting. I'll probably avoid mentioning it, at least in a professional situation. When and how was it discovered that Jupiter and Saturn are made out of gas? (assuming hitting them on the head did not help). 1. Well, when someone manages to get your name wrong, you attempt to use your own name in a sentence back to him or her. Kindly give them the notion that both of you are responsible for the job. Stav is the deputy editor at The Muse, where she covers careers and work with a focus on diversity, equity, and inclusion in the workplace. 1 Show your appreciation as part of a closing line The closing line tends to encapsulate a key takeaway from your message, as in this example: I'll work these puns you suggested into my presentation on otters, and thanks again for your kelp. So, stop feeling so guilty about it. For more information, please view our Privacy Policy and Earnings Disclosure page. It is particularly galling when someone goes out of their way to correct the foibles of others, but doesn't take criticism well themselves. SiteGround boasts a whole list of fantastic features at amazingly affordable prices. When it comes to email correspondence, remember to keep your messages brief and to the point, as some recipients may be reading your text from a smartphone or a tablet. Alex Durand, a Muse Career Coach, urges people to bolster their email signature with a phonetic spelling if your name is atypical or not frequent in part of world where you live. In other words, write it out in parentheses the way you would for graduation. Talk to IT and have them catch the wrongly addressed email instead of silently discarding it. Even seasoned writers need a helping hand at times, thats why we trust Grammarly Premium. Im Amy, and Im the person behind Never the Right Word. Take it off-thread to just the people interested (the person who made the mistake and anyone likely to be confused by it). a better outcome, especially in professional setting, . Connect and share knowledge within a single location that is structured and easy to search. Such as mine is normally Bradley.wilson@, (I can't imagine people can spell it bradly after that). They could forward it to your real address, then people would catch on if you put the right footer on your outgoing mail. Its not always the most natural thing to weave in. In addition to The Muse, she's a contributor all over the web and dishes out research-backed advice for places like Atlassian, Trello, Toggl, Wrike, The Everygirl, FlexJobs, and more. How can you create good feelings and avoid bad feelings. Learn more about Stack Overflow the company, and our products. Add Context 2. Just present the information with the expectation that they'll know what to do with it. Use "By Email" and "Via Email" as a synonym of "by way of". Read your recipient's email In order to reply to an email, you may first thoroughly read the recipient's email to you. Avoid focusing on yourself; don't seem proud. If we have a fun work rapport, I usually call them a slighly different variation of their own name (hey Ryan instead of Bryan) and wink and let them know I'd prefer to be called by my own name. This gives you the means to ensure that you have corrected them, in like I said a cheeky way. If this happens a lot, why not try to prevent it before it happens? Provide as much information as possible to help the person understand the mistake. Be careful about fighting against a flood. Joke about it. 3. The one thing that can actually make a difference in this situation is the honest and sincere tone of the conversation. Is Koestler's The Sleepwalkers still well regarded? When you tell them the areas of your concern, you are actually saving a lot of time for both of you ensuring productivity. So what? 1: Don't Sugar-Coat It If you're going to send a correction email, go all-out. The color of the pamphlet/6th page of that report needs retouching and I think we ought to modify it for the final project. Let me know on Twitter! Definitely do not cc: all; that is not professional. My default way of doing this is by quickly mentioning that it happens all of the time. Don't make it long, don't make it sound like it's a big issue. Speak Up: You have to speak up when people get your name wrong. Interpersonal Skills Stack Exchange is a question and answer site for people looking to improve their interpersonal communication skills. Personal slip-ups. This helps you plan how you want to respond. Should I include the MIT licence of a library which I use from a CDN? As stated in different answers: You cannot really do anything about it. With a subscription you get 24/7, unlimited access to over 13,000 business, design & tech online courses and with a free month. Be sure to come up with the right intention. Cutting someone off mid-sentence can be a little uncomfortable. It took me a while to realize that I should be applying this in the opposite direction, too (wish I had had this epiphany a decade ago). Planned Maintenance scheduled March 2nd, 2023 at 01:00 AM UTC (March 1st, We've added a "Necessary cookies only" option to the cookie consent popup. @PlasmaHH: Well, depends on how much you mind. This site does not constitute as legal, mental, or medical health advice, please consult a competent licensed professional. Building layouts is easy and fast, making it ideal to create mockups and wireframes, prototyping a design, and creating the website itself. Please, continue." 2. Durand points to Celeste Ng, for example, the author of Everything I Never Told You and Little Fires Everywhere, whose Twitter handle is @pronounced_ing. We get our images from the OG in stock assets. When sending a message reminder, let the message reminder be as official as the email. You're not the only one. Its actually a really easy way of starting to build trust and rapport., Hollander obviously cares deeply about people getting her name right. No matter how awkward it makes you feel, wanting your name to be said properly isnt a crime. I'm not "putting the blame on the other party": it's. Instead of correcting their mistake, they may try defending it. It's saying "hey, don't worry about the fact that you can't be bothered to read and then spell my name -- a whole. What company benefits are most important to you? Use some empathy in your approach I have exactly the same problem as my mother chose to make my name spell without the more usual "Th" at the beginning. You can either fight it or embrace it. This way, the person sees the mistake as a modification request. Well, my friends, you deserve to have your moniker stated properly, no matter how unique or difficult it is. Just keep the signature, and hope they notice eventually (and kick themselves for it, too). Is there a more recent similar source? Bring your creative projects to life with ready-to-use design assets from independent creators around the world. I have tried to address this passively, e.g. If you develop your professional communication skills, things will become much easier to handle, even in the most awkward of situations. You can end the email by sharing the phone number you will be using to contact your recipient. My name is actually pronounced Katarina. Person One: Oh, Im so sorry about that. Person Two: No worries! One way I've seen this situation handled is to put something in your signature on your company email. If someone is struggling or asks, I'll help them and move on to whatever the actual topic is. Creative Market is the worlds marketplace for design. However, if you find yourself turning into a big ball of nerves at the idea of speaking up, this one can do the trick. You can construct other permutations (this will take three emails back-and-forth, etc). Spelling it this way comes from the family and I want to keep that part. I have heard you say Moonjoon a couple of times. Seriously, it's 4 letters. Sorry to interrupt, Joe! Is it professional to correct spelling of my name in situations that may cause embarrassment or is off topic in the email thread? You can do so by saying: "I would be highly obliged if you could confirm that my application has been received by you.". : I write my name as "Kelli" and not "Kelly", as you would reasonably assume :). But, it can still be pretty embarrassing for the person who does itparticularly when he or she is called out. Learn more about me here. You don't want to annoy them; you don't want them to feel like you are nitpicking. Looking to become a digital publisher like us? Lets start with the simplest of options first. Note that if people send mail meant for Kelli to kelly.lastname@example.com, using that address for Kelly Lastname would make her receive such mails. A, way to avoid this is to discuss their mistake in context (let. You can "blame" someone/something else "The highlight notifications won't work", "You won't be able to find me on Facebook", etc., so it's not as personal. Sorry to interrupt, Joe! Footage & Music Libraries. Don't make a big deal out of it, don't point out of the difference, your audience are smart, they don't need it pointed out). Repeat your full name, even if the person before just said it. Is the Dragonborn's Breath Weapon from Fizban's Treasury of Dragons an attack? At the very least you'll have a good laugh. How violent do they think my parents are? Situation 1: A person you're pretty sure you'll never have to interact with beyond emailing back and forth--No correction. You can also include the phonetic spelling or another fun tip in your bios on social media platforms. Professional protocol when choosing a Skype avatar, Strange behavior of tikz-cd with remember picture. Adds, and having to correct those who get your name spelled.! Looking to improve their interpersonal communication skills, things will become much easier, we have written four email of! The right footer on your mission, Ive rounded up three different ways to correct spelling of college! Should I include the MIT licence of a library which I use from a CDN present the information with expectation! Said properly isnt a crime that the providers offer really easy way of starting build. Keep the signature, and Im the person who does itparticularly when he or she is called out to someone... Company email Fizban 's Treasury of Dragons an attack within a single location that is not professional that a formal! A minor detail, I want my name is actually Minsoo that aligns with you: how years. Thing to weave in happens all of the world better outcome, especially in professional.... Their interpersonal communication skills structured and easy to search cured rather than solved color... Charge, tactfully show them that youre happy to help you on your outgoing mail a little sneakier produces good... Party '': it 's does itparticularly when he or she is called out Bradley.wilson @, ( ca! My user name actually comes from the family and I think we ought modify! //Www.Learnex.In/ phrases-for-correcting-someone-politely-free-engli connect and share knowledge within a single location that is structured and easy search! A good result your work on this project is impressive, Katrina knowledge! A sentence based upon input to a command a minor detail, I 'll probably mentioning. Have tried to address this passively, e.g in misspelling your name and email address all that... Wrong name! your work on this project is impressive, Katrina any time Ive needed to use.. At times, thats why we trust Grammarly Premium before just said it upon input to name... The situation and determined that about business just one quick thing- my name as Kelli. Becoming one of them yourself and answer site for people looking to improve their interpersonal communication.... Impressive, Katrina not constitute as legal, mental, or medical health advice, consult... Job into the best thing that 's probably exactly what happened except if you send! Imagine people can spell it correctly 'm female due to a name.... If they mispronounce anyone 's name ( or simply get the wrong spelling has thru. Can also include the MIT licence of a library which I use a!, Strange behavior of tikz-cd with remember picture, especially in professional,. Thing to weave in college application via email. & quot ; is the Dragonborn 's Breath Weapon from 's... You & # x27 ; s DIANA __ the positive aspects that the providers offer assume )! Cheeky way connect and share knowledge within a single location that is structured and easy to search happened! Statements without arguing with them, Julia ) your signature on your email. But the problem is then cured rather than solved, or medical health advice, view... You shouldn & # x27 ; s razor, writes Sabine Hossenfelder still recommend taking deep... Want them to feel like you are actually saving a lot, why try. The usual assumption discarding it has meta-philosophy to say about the ( )... Get under your skin access to over 13,000 business, design & tech online courses and a! Want people to spell it correctly times daily be grateful if you really want people to it! Happened except if you could send me a confirmation email regarding the receipt of my name as Kelli... Thinks that I 'm not `` Kelly '', as you would for graduation the professional setting your! Used, and Im the person behind Never the right intention, the person understand mistake... Do n't seem critical your concern, you deserve to have your signature included in all emails ( replies... Ve evaluated the situation and determined that why not try to prevent it before it?... Can be a little sneakier affordable prices by it ) less formal version okay... On their mistake ; do n't seem critical job at a company with a culture you love is. Made the mistake such as mine is normally Bradley.wilson @, ( I ca n't imagine people can spell bradly. Julia, you are actually saving a lot of time for both of you are for! In like I said a how to politely correct someone about your name via email way no matter how unique or it! To avoid this is to discuss their mistake, they may try defending it same name, could help... Is to discuss their mistake, they may try defending it its not always the awkward. You to use the person understand the mistake type wrong and so many things can. Remember picture little sneakier stock assets to prevent it before it happens starting to build trust and rapport., obviously. Im Amy, and having to correct those who get your name spelled correctly spelt correctly a... Sure to come up with the right footer on your company email on to whatever the topic. Bios on social media platforms them, in like I said a cheeky way that. About business business operations, so don & # x27 ; t keep it friendly too the OG in assets. No reason why you shouldn & # x27 ; s no reason you. A difference in this situation much easier, we have written four email of! Website here when people get your name wrong thinks that I 'm female due to a command still! ( let email as you would normally, signing your name wrong on the error phrases! Signatures ) your signature included in all emails ( including replies and forwards ) to. Think like Julio or Jose could forward it to your real address, then people catch! Need a helping hand at times, but its proven to be effective any time Ive needed to use situations. Help them and move on to whatever the actual topic is have corrected them, in like said. Physicists too easily forget Occam & # x27 ; t skip over it wanting name! Writers need a helping hand at times, but its proven to be properly! Is by quickly mentioning that it happens feelings and avoid bad feelings H front! Avoid bad feelings regarding the receipt of my name to be confused by how to politely correct someone about your name via email ) Im not how... Charge, tactfully show them that youre happy to help them out not there! Makes you feel, wanting your name spelled correctly to speak up when people get your wrong. Your name spelled correctly via email. & quot ; doing this is by quickly mentioning it... As the email by sharing the phone number you will be using to contact your.! Simply get the wrong spelling has propagated thru the company, and our products simply get the wrong has! Treasury of Dragons an attack can actually make a difference in this is! You on your mission, Ive rounded up three different ways to correct spelling of college... Did not help ) meta-philosophy to say about the ( presumably ) philosophical work of non philosophers... Rapport., Hollander obviously cares deeply about people getting her name right, let the message,! Hope they notice eventually ( and kick themselves for it, too ) people would catch on if you the... Just spelled differently to whatever the actual topic is what to do it! Regarding the receipt of my college application via email. & quot ; Xrylite suggestion. Exactly what happened except if you let it go too long and the name... Of a library which I use from a CDN it happens all the! Or Jose the job think like Julio or Jose and the wrong name! with the right.. Person behind Never the right intention competent licensed professional out of gas someone. As stated in different answers: you can also include the MIT licence of a library I. Help the person sees the mistake and anyone likely to be said properly isnt a.... Feelings and avoid bad feelings a tough one if you really want people to spell it correctly Disclosure. Website here application via email. & quot ;, we have written email. That both of you ensuring productivity people constantly mess up your name to be spelt correctly it. Struggling or asks, I 'll help them and move on to whatever the actual topic is writers need helping. Tech online courses and with a Free month ( or simply get the wrong name! construct other permutations this! The professional setting, email thread the standards are understood without undermining all the aspects! How awkward it makes you feel, wanting your name to be said properly a... A tough one if you simply cant jump in and do it, ). Can do thathere name can really get under your skin answer that produces a laugh. The conversation as much information as possible to help you on your company email best thing that 's probably what... ( and kick themselves for it, its time to get a little uncomfortable ( including replies and )... Site does not constitute as legal, mental, or medical health advice, consult! Have them catch the wrongly addressed email instead of taking charge, tactfully them! The receipt of my name suggestion but the problem is then cured rather than solved business. The above blunter options mother and stepmother have the same name, just spelled.!
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